Piece 04 of 14
The first meeting
Five people, ninety minutes, a room they come back to.
Five to ten people. Ninety minutes. Somewhere quiet you can hear each other: a back room, a library room, someone's living room. Your job as facilitator is to make it warm, useful, and short enough that people want to come back.
Before the meeting
Confirm the room and time the day before. Bring a sign-in sheet (name, email or phone, "what brought you here"), this agenda, and these pieces. Get there early and arrange chairs in a circle, not rows.
Welcome and why we're here
You speak. Keep it short. Use your one sentence. Then: "Tonight isn't about having all the answers. It's about finding out who else here believes the people of this state should decide their own future, and deciding to work together."
Go around the room
Each person: name, where they're from, and one reason they came. You go last. This is the most important part. People commit to rooms where they have spoken. Listen. Don't debate. Thank each person.
What this is, and what it isn't
Read the boundary aloud, then: "One issue holds us together: the right of this state to decide its own future. People in this room will disagree on plenty of other things. We leave those at the door. That is what makes this work."
The next 90 days
Walk through the first-90-days plan at a high level. Then ask the room two questions and write the answers where everyone can see: "Who is willing to take one of three roles to keep this going?" and "When do we meet next?" Pick a real date before anyone leaves.
Find the others
"Each of us knows people who'd say yes if asked. Before we go, write down one name you'll talk to this month." Go around. Each person says their one name out loud. Saying it out loud makes it real.
Close
Confirm the three roles and the next meeting date. Make sure everyone is on the sign-in sheet. Thank them. End on time or early. Always end on time.
Facilitation
Talk less than you think you should. If someone steers into a partisan fight, gently bring it back: "That's a real debate, and it's not the one that unites this room. Self-determination is." Don't let one person dominate. Keep energy up by keeping it moving.
Do
- End with a date and three names for roles
- Get everyone on the sign-in sheet
Don't
- End with "we'll figure it out"
- Trust your memory
- Let ninety minutes sprawl into three hours and burn people out